Freelance invoice template
Congrats on hiring a freelancer! Contractor creators have been the lifeblood of so many production-based organizations for so long. It’s probably likely you’ll hire one or two – or a few – more and you’re going to want to standardize the way they invoice you.
If this is a one-time project, freelancers can bill at the end, in intervals, or at milestones, and you can decide what method of payment works best for you.
If it’s an ongoing project, freelancers typically bill at a set interval, for example the 1st and 15th of every month, which makes it easy to handle with payroll.
Make sure – please, please – that you set the permissions on each document to “Restricted” and only invite payroll and the person who will be approving the invoices (typically their manager).
Instruct the freelancer how to “submit” the invoice every month via email or a specific freelancer software you already use.
Pay on time. Typically, I pay right away since it’s done with that week’s payroll, no matter what their net payment terms are. If your new team member is international, make sure you’re paying your international employees in a legally compliant and convenient way.
Use this google doc template to make it easy:
